As a startup or a new business, you must be working over team management.
Maybe some of your team members are at the workplace, while others are offsite.
Even some startups don’t have a physical workplace at all as all their employees work from home or remotely.
It is also important if you outsource some of your operations until your workforce gets large enough to manage everything on its own.
Therefore, you need efficient collaboration to streamline and organize your workflows, especially when it comes to sharing ideas and documents, communication, and working together on shared projects.
Here come collaboration tools. They are the tools that help teams work together to achieve a common objective or goal. They let you share ideas and documents; track project status and assign a task to others.
Here we have rounded up key benefits of collaboration tools for a startup.
Efficient communication is important to ensure project success.
Collaboration tools let workers from remote places share documents, messages, and videos. Most collaboration tools like Cisco Spark, Hive, and Slack organize discussion into channels and offer voice and video calls.
These tools keep things on the same page but in an organized way.
Inefficient scheduling can waste the valuable time of employees, thereby hindering productivity. With collaboration tools, organizations that schedule their activities can streamline their workflow.
Daily, weekly, and monthly scheduling lets teams streamline their workflow. With a collaboration tool, for example, an individual can share public or personal calendars to be aware of all meetings and deadlines. Meetings or conferences can be scheduled easily.
Keeping Track of Workflows:
One of the striking benefits of collaboration tools is that they help you stay on the top of your project.
Collaboration tools let you see the current working session of a project as well as recent changes. This way, team members can keep up with the latest development and keep confusion at bay. This feature of online tools is really useful when you are handling a remote team or have so many projects to cater to.
Supporting Remote Work:
As long as they have Internet-enabled devices, your people can work from anywhere on the planet.
This means that a team can be completely geographically dispersed, while still keeping their workflow streamlined. Co-workers in various states and even nations can easily work together on the same project, prompting organizations to assemble an efficient team for a project, no matter where they are located. Besides, employees on a trip or away from business premises can do their job as if they were present in the workplace.
No wonder why collaboration tools have become a top business priority among workplaces with remote employees.
Saving You Cost and Hassles:
Having a collaboration tool in place can help you save on travel and communication cost.
Arranging for workers to travel as well as organizing a training session is a complicated and costly process. Top of that, employees are likely to have busy schedules and deliverables within tight deadlines. With collaboration tools, employees don’t have to travel for training sessions. With recording and saving features built within, training sessions can be stored for future use or for employees who can’t attend the live session.
It also saves you communication costs due to phone calls, mail, and other means of one-to-one communication which have to be made frequently to contact remote employees. With collaboration tools, you can make calls, video calls, chats, and conference at the cost of your Internet charges.
Minimizing Reliance on E-mail:
Email is certainly the most common method of communication among businesses. But it can’t be denied that emails come with some shortcomings. With many employees carry out sensitive company information over email, a data incident can take place.
Plus, with a pile of emails being sent and received on any given day, you can easily lose important information or forget the details. Collaboration tools eliminate this issue by keeping files and data in one place so people can find them easily. Most collaboration tools even let you determine the viewers of your documents.
By this point, you must have understood how collaboration tools enhance workplace flexibility, communication, sharing, and project management, especially virtual team communication tools.
All these benefits can be useful for your productivity. With collaboration tools, you don’t have to worry over communication, sharing, and petty admin tasks. Instead, you can think about how you can maximize productivity. Your staff can also ponder over the things being valuable and profitable for the business.
Collaboration tools keep everyone on the same page. They provide a platform where a team can work together, irrespective of their locations. With an efficient collaboration tool, you can share documents, promote teamwork, and building efficiencies in information transfers. This way, your work stays uninterrupted and you stay on the top of project management.
What do you think? Let us know your thoughts on collaboration tools by commenting below.
Author Bio: Helen Wilson is a marketing manager at Savah, a product that helps teams with an all-in-one platform for prototyping, design collaboration tools, and workflow.
This post may contain affiliate links.