Although it may sound like a cliche, in business, time means money. Efficiency is therefore key to the productivity and profit margins of any business. So what can you do to make sure your day to day office activities are as efficient as possible?
Talk to your staff
Although taking time out of your day to simply talk to your staff may seem counter-intuitive, getting to know what motivates them will pay off in the long run.
Find out what they want, what makes them tick and what’s important to them. For example, many staff these days value a work life balance so you might find that you get more productivity out of them if they are in control of their own hours or are able to work from home. Remember that what works for some people may not work with others. Some people benefit from a tighter management strategy and respond well to strict KPIs and accountability whereas others prefer to be trusted to complete their work without supervision.
Taking the time to understand the management strategies that work for each staff member will significantly increase productivity. And at the end of the day, happy staff are far more productive than unhappy ones.
Embrace the cloud
Cloud computing is fast becoming the norm for many organisations. By storing your data, programs and applications on the internet, you could help to streamline operations and boost productivity.
Amongst other things, cloud computing offers faster systems which allow staff to work more efficiently. With cloud computing, you will always be working with the latest software available which means that you can work faster. You will also be supported by state of the art data back-up and recovery systems, which means that if there is some kind of system malfunction, you can pick up where you left off without much disruption.
Another huge benefit of cloud computing is access to information and programs from any location. This allows your staff to work from various offices, access information whilst off site or even work from home. Amongst other things, this could cut down on sick days as well as allow staff to work more efficiently with no distractions from the comfort of their own home.
Audit management software
Whatever manual audit management system you use, it can be a time consuming process. Whether it’s dealing with external vendors, internal staff or client requests, having the right audit management system solutions is key. Digital audit management solutions allow you to efficiently plan and manage your audits, create your own workflows to suit your requirements and drive accountability across your organisation at the click of a button. With the right audit management software, you can automate the entire process and free up your time to focus on other things.
Going paperless isn’t just a great way to reduce your impact on the planet. It’s also a way to save time and money. Imagine how much time is wasted on waiting for the printer to deliver your documents when you could instead just e-mail it or upload it to a shared drive instantly.
Digital copies can also be accessed anywhere which allows more flexible working and efficient sharing or information. Digital copies are also less likely to get lost and can be backed up in several digital locations. They also require no physical space to store which will open up office space that can be used for other things. Or, you could find that ultimately you could move to a smaller office and save thousands of dollars on rent!
Increasing workplace efficiency doesn’t have to be rocket science. Sometimes it’s as simple as taking a step back and evaluating your current procedures to identify areas for improvement. Of course, there are many digital solutions available today which can drastically increase efficiency, so don’t be afraid to invest in software and systems which can streamline operations and drive productivity.