Downtime can cost businesses thousands – extended periods of downtime could even cause you to lose clients and receive a negative reputation. Being able to continue operating when disaster strikes is essential. Here are just some of the ways that you can reduce the amount of time your business is down in the event of an unprecedented catastrophe.
Take preventative maintenance
In some cases this is easier said than done, but where possible avoid leaving maintenance until it is too late. If your business relies on certain machinery, make sure that this repaired or replaced before it fails completely – you may even be able to organize the installation of the new machine to take place out of working hours. Similarly, consider organizing a risk audit that might be able to identify any fire or security risks that could pose a problem in the future. If you live in an area prone to natural disasters, there may even measures that you can implement to prevent damage.
Start using the cloud
Storing all your files on the cloud means that you can access them from any location. If your premises is destroyed by a fire or a burglar steal all your computers, you and your employees will still be able to access your company’s files remotely. It could be worth organizing a work-from-home day to measure the effectiveness of this. Some people may simply want to use the cloud as a backup solution, also keeping copies on a local server. Disaster recovery software could be worth install and can stop hackers reaching your cloud files if they hack into your local server.
Keep physical records of important documents
Whilst the cloud has proved secure up until now, it could still be worth keeping onto some physical records just in case there is a major disaster in the future. This might include legal documents and insurance documents that you may need to access in the event of such an emergency. Such records are best kept in a safe in a location secret from clients and employees.
Buy a backup generator
Power cuts can also result in downtime now that almost all business processes rely on electricity. Portable generators could be worth buying as a backup solution for when a power cut occurs, giving you some form of power source. There are all kinds of generators on the market including propane generators and solar generators.
Take out business interruption insurance
This insurance scheme won’t minimize downtime, but it could help to pay reparations whilst you recover. This could prevent a disaster getting you into a huge amount of debt. Other insurance schemes may also be able to reduce the costs of a disaster such as property insurance to cover you for theft damage, weather damage and fire damage. You may also want to consider taking out cyber-insurance to compensate you for the costs resulting from a data breach.