One of the key traits any business owner should have is organizational skills. Without them, issues can pile up pretty fast. As can the paperwork. You need to be able to manage lots of tasks at one time if you want to be a success. Especially if you haven’t reached the stage where you can hire people to do the menial jobs for you. I’m talking accounting, filing, scheduling meetings. That kind of thing. It doesn’t matter whether you work from home or in an office, these top tips will ensure you’re an organized business owner.
Lists are the cornerstone of any organized business owner. Without them, it’s quite easy to forget which tasks need to be done. However, sitting there writing up to-do lists can also be counterproductive. Especially if you do it first thing in the morning. You need to be making lists at the end of each day. While your workload is still fresh in your mind. This will ensure you don’t forget anything! It also means you’re not spending the first hour of every day on a menial task. Those first few hours are when you’re most productive, so use them for your harder jobs.
Along the same lines as writing lists, you also need to be good at prioritizing. What are the most important things to get done that day? Put those at the top of your list. As I’ve already mentioned, the first few hours of each day are the most productive. This means that all of your harder tasks should be completed then. Things like checking emails and replying to clients can be done later on, in the afternoon. When you put together your lists, put them in order of importance. While also working out which of your harder jobs you want to get finished when you’re most productive.
Use Tools and Apps
There is a whole host of tools and apps out there; that can help you stay organised. As an example, Google Calendar can help you schedule your tasks for the day. When it comes to all of the paperwork, use service management software to keep everything together. This will ensure you’re not worrying about where that missing invoice went. There are plenty of free apps that you can download on your phone if you want to work on the go. This is handy if you are out and about quite a lot. You can schedule tasks while on the train. Or organize meetings while out for coffee.
One of the easiest ways to fail is by panicking. Suddenly, there’s too much to do, and clients are getting angry. You’ve forgotten jobs, and there’re bill reminders everywhere. If you panic, you’re far more likely to stick your head in the sand. This means nothing will get done. Instead, stay calm and go back to the beginning of this post. Make a list, prioritize those tasks. Use those tools and apps to help you get back on track. Whatever you do, don’t ignore the problem.
Hopefully, these top tips will help you to stay organized. It can be tricky at first, but these things will soon become a habit. Before you know it, you’ll be writing lists on autopilot.