Everyone organizes a little differently, and in business the way we organize can mean either success or failure. As professionals (and especially in management), we are expected to organize many things, such as people, teams, meetings, projects, documents, etc. If we don’t know how to organize in business, then the business can suffer (sometimes substantially), and you will likely find yourself out of a job.
Organizing a team is essential in completing a project, especially of a large scale, effectively, efficiently, and on time. Rarely will you be able to complete a project of a large scale without some help from others within your organization. Knowing the in’s-and-out’s of building a solid, motivated team is essential to completing the project with the desired outcome. So, how do you organize a team for a project? Here are a few tips:
Identify the end-goal: what is it that you want or need to accomplish? What will it look like? Having a defined goal in mind that you are able to communicate to other team members is the first step. If you don’t know what needs to be accomplished then how can you communicate that to the team?
Select the right people: who in your organization has the right skills and abilities you need to complete the project? Figuring out the key skills and abilities of your team members will help you disseminate information, tasks, and duties in an efficient manner to get as much of the project done as quickly as possible. Drawing on the strengths of your team members will allow for this to happen.
Communication: communication is always key in any project you do. The ability to clearly communicate goals, objectives, and processes will aid in the organization of the team, the ability of the team to complete tasks correctly and quickly, and the ability to manage the team more effectively. This is especially true when communicating expectations, evaluation processes, and follow-through procedures for team members.
Remain available: don’t leave your team hanging. Be there for your team when they need you. Be available to offer guidance, support, resources, and advice to your team members. They should feel comfortable coming to you if they have questions about the project direction or any other aspect of the project.
Setting up the team for success relies on how well the end-goal is identified, how well the team is assembled, how well the information is communicated, and the availability of the project lead or manager to actually lead and develop the project. Most projects contain a large number of moving parts, and those moving parts must be organized and managed consistently and efficiently; thus, managing the team effectively is essential.
Do you have any tips on managing teams effectively? Please do share!