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Organizing A Successful Business Event

In What You Need To Know About Small Business on April 8, 2019 at 7:32 am

One of the best ways to build connections, boost your brand and get our business’ name out there in your chosen industry is to host a corporate event. However, many business owners shy away from doing so because they think it will be a lot of hard work, and there is obviously a lot of pressure for events to be a big success.

The good news is, although it does take some serious planning to pull off a successful business event, it is not as difficult as you might think. Here are some simple steps that will help you to get it right and reap all of the rewards that come with a great corporate event:

Think About the Purpose

If you want to run a successful corporate event, you first need to determine WHY you are bothering in the first place. Do you want to increase brand awareness? Would you like to attract talent to your business? Do you want to make connections in your sector? Once you know why you’re doing it, it will be so much easier to organize the right kind of event.

Set Your Budget

Unless you have an unlimited pot of funds, setting an event budget is going to be really important. Knowing how much you have to spend is the first step to narrowing down your choice of venues, speakers and entertainments. If you can be flexible, that will help you to get the best deals for your money, but if nor, lots of research for affordable events/vendors will help you to create something special no matter how little you have to spend on your next business event.

Make a Plan

When it comes to organizing successful business events, you cannot afford to wing it and expect everything to turn out alright on the day. You need to create a detailed plan that covers every aspect of the day/night and any potential issues that might come up unexpectedly. This plan should include everything from venue and catering to entertainment, registration, security and health and safety.

Cover every eventuality and have a backup plan and even if your event doesn’t exactly go as expected, it should still go well.

Hire a Great Team

A lot of business owners make the decision to use their regular office staff to help them run business events. This can work well if they are lucky, but it is certainly not the best way to do things.

If you want to ensure that your event goes off without a hitch it is far better to hire professional greeters, servers, DJs, guest speakers and so on. They are professionals in their chosen occupations and they will get the job done well.

If you’re worried about managing temporary employees for your event, you can always make use of things like crew management software, which will allow you to organize, monitor and pay them efficiently. Yes, it might cost a bit more than it would should you use your regular staff in but it will make things run so much more smoothly.

Choose Your Venue Wisely

If you want to not only impress your guests but ensure that you get the maximum number of people showing up to your corporate event, you need to put some serious thought into your venue.

If your venue is a rundown, uninspiring dive of a of a hotel, for example, it is hardly going to show you and your business in a favorable light, nor is it going to persuade many people to make the effort and show up. Whereas, if you choose a swanky venue, it is likely to pique more interest in the first instance.

Not only that, but choosing a venue in a location that is easily accessible to the biggest number of people, and which has other interesting attractions and amenities close by is the smart thing to do if you want guests to want to come. This is particularly important if your event is lasting more than one day, as attendees will want to know that there are places they can go to eat, drink, shop and have fun in the area when they aren’t busy with your event activities.

Delegate

Once you’ve hired some staff to help you with the event, don’t be afraid to use them. Many business people feel the need to have total control over their business events because they want them to go right, but if you try to do it all, it’s more likely to go wrong. You can be in charge overall, but choose the best person for any given task and trust them to do it well after being given your instructions, It’ll take the pressure off and help things to run more smoothly in the end.

Check Our Speakers

If you are going to have speakers at your event – which you most certainly are – it is so important that you take the time to vet them before you book them for the gig. There are literally thousands of people out there offering their services as a speaker, and not only will not all of them be right for you and your event, but many of them are just not as interesting as you would like them to be.

Your event is hardly likely to be a success if the guests are bored into submission so take the time to carefully choose speakers who are relevant to your business and your guests, and who are also really entertaining. You won’t regret it.

Create a Buzz

It doesn’t matter how well you plan or how many great speakers you line up, nor does it matter how amazing the venue is if no one turns up. Business events rely on having lots of great, interested guests for their success and this means marketing your event hard. Post about it often on social media, create and post videos teasing the speakers, send invites to the movers and shakers in the field and make it sound amazing to draw them in.

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